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Automation · n8n

Your operation should not depend on someone remembering

The processes that today depend on a person pushing them fall apart the day that person is busy. We turn them into flows that run on their own, connected to the tools you already use, and we watch over them so they do not stop.

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+200 workflows in production
+40 brands with agents running
+100 clients on 3 continents
24/7 active monitoring
The cost of manual work

What your team does by hand today, it does every day

Copying data from one system to another, telling someone an order came in, checking whether a payment went through, putting together the same report every Monday. Each task takes minutes and seems minor. Multiplied by the days of the year, it is a full person dedicated to moving information from one place to another.

It gets forgotten Processes that depend on someone's memory fail precisely on the busiest day.
It gets lost Information copied by hand gets copied wrong. The error shows up weeks later.
It does not scale If selling twice as much means hiring twice as many people, the problem is not the team.
What we do

We automate the work nobody should be doing

We do not sell a catalog of prebuilt flows. We map your operation, find where the time is going and build what that operation needs.

Connections between systems Your CRM, your store, your invoicing and your spreadsheets stop being islands. Data comes in once and appears where it needs to appear.
Processes that run on their own Reports, notices, follow-ups and data loads are scheduled. They run whether or not anyone is in the office.
API integrations If the tool has an API, we connect it. And if it does not, we find a path that works.
Document generation Data sheets, quotes and reports put themselves together with the data already in your systems, without anyone transcribing them.
Alerts when something matters The team finds out about what needs attention, on the channel they actually check, and not about everything else.
Failure recovery When an external service goes down, the flow retries and alerts. The execution is not silently lost.
About your operation

We do not ask you to change tools

The automation is built on top of what you already use. If your team works in a tool and it works for them, that tool stays. What changes is that it stops being isolated.

  • We map your real process, not the one in the manual
  • We connect the tools your team already knows how to use
  • Nobody has to learn a new system for it to work
About the day after

A flow nobody watches is a flow that has already failed

Most automations do not break on day one. They break three months later, when a key changes or an external service updates, and nobody finds out until the customer complains. That is why we monitor the executions and act before that happens.

  • Every execution is logged, it does not vanish into thin air
  • If a flow fails, we know before you do
  • Adjustments due to third-party changes are included in maintenance
About how it is built

One flow per responsibility, not a monster that does everything

It is tempting to put all the logic into a single giant flow. It works until something needs to change, and then nobody dares to touch it. We separate each responsibility into its own flow, with clear names, so that a year from now it can be modified without fear.

  • Each flow does one thing and can be changed without breaking the rest
  • It runs on our own infrastructure, not on a shared account
  • It is documented: you do not depend on us remembering

The pieces on this page are tumarcaviral.com's own recreations, not n8n screenshots.

Real cases

This is what it looks like once it is running

These are processes running today in real operations. We describe them by sector, without naming clients.

  • Trigger
  • Data
  • IA
  • Decision
  • Delivery
AESTHETIC CLINIC

Knowing what is happening in the conversations, without reading a thousand chats

CRM data is pulled automatically, consolidated in a dedicated database and analyzed with AI. The owner opens a report and understands what their customers are asking for and where service is falling short, without having to go into the CRM and review conversation by conversation.

yes
SCHEDULER Triggers the process automatically, without anyone having to remember to run it.
QUERY CRM Asks the CRM for the period's information: conversations, stages and movements of each opportunity.
NORMALIZE Sorts the data that arrives in different formats so it can be compared.
DATABASE Saves everything in a dedicated database. From here on, the information no longer lives only inside the CRM.
AI ANALYSIS The AI reviews the whole set and looks for patterns: what customers are asking for and where service is falling short.
ANY FINDINGS? If the analysis found something that deserves attention, the flow continues. If not, it closes the cycle and waits for the next run.
GENERATE REPORT Builds a readable report, designed to be read by the business owner and not by an analyst.
DELIVERY Leaves the report where the team already works, without asking anyone to go into another platform.
KommoPostgreSQLn8nClaude
INDUSTRIAL EQUIPMENT DISTRIBUTOR

From a manufacturer's manual to a data sheet ready for the customer

The flow reads the PDF manual, extracts the specifications, fills in what is missing with verified research and delivers the data sheet in Word, saved in the right folder and recorded in the internal database. Nobody transcribes anything by hand.

yesno
RECEIVE PDF The manufacturer's manual comes in, exactly as the supplier sends it.
EXTRACT TEXT Separates the document's content so it can be worked on, including the specification tables.
AI ANALYSIS The AI identifies the technical specifications and organizes them into the data sheet's structure.
MISSING DATA? Checks whether the manual left fields uncovered. That is normal: almost no manual has everything.
RESEARCH Looks for what is missing and verifies it before using it. If a piece of data cannot be verified, it is left blank instead of being made up.
GENERATE DOCUMENT Builds the data sheet in Word with the customer's format, ready to send.
FILE Saves the document in the folder it belongs to, with the correct name.
RECORD Records the data sheet in the internal database, so it exists and can be found later.
n8nClaudeGoogle DriveNotion
BRAND WITH STEADY INVESTMENT IN META ADS

Campaigns that look active and are not delivering anything

In Meta, a campaign can appear active while all its ad sets are turned off: it stays green in the dashboard and does not deliver. The flow checks the real status of each campaign and alerts the team when it finds one like that, instead of waiting for someone to notice the gap in the results.

yesno
SCHEDULER Reviews the campaigns periodically, without depending on someone opening the dashboard.
QUERY META Asks the API for the status of each campaign and each ad set.
REAL STATUS Compares what the dashboard shows against what is actually delivering. They differ more often than you would think.
ACTIVE WITHOUT DELIVERING? Detects the specific case: the campaign shows as active, but all its ad sets are turned off.
BUILD ALERT Prepares the alert with what is needed to act: which campaign it is and what is happening.
NOTIFY Alerts the team on the channel they actually check, not in an email nobody opens.
LOG REVIEW Logs that the review was done. Having no findings is information too.
Meta Marketing APIn8nAlerts
BUSINESS WITH HIGH WHATSAPP VOLUME

Replying right away, at any time

The message enters the CRM, the flow processes it, the agent replies, qualifies and books, and everything is recorded in the contact's record. The team joins the conversation when it really adds value, not to say hello.

yesno
ENTERS THE CRM The message reaches the CRM first. That is the rule: the CRM owns the contact, not the channel.
WEBHOOK The CRM tells the flow there is something new to handle.
RETRIEVE HISTORY Brings in what has already been discussed with that person, so the conversation does not start from scratch.
QUERY CATALOG Looks up the business information needed to reply with data and not with generalities.
AI AGENT Replies in the business's tone, resolves the question and qualifies the opportunity while chatting.
WANTS TO BOOK? Detects whether the conversation has reached the point of closing.
BOOKS Reserves the slot and confirms, within the same conversation.
UPDATE RECORD Everything is recorded on the contact: what was discussed, what stage it is in and what comes next.
WhatsApp Business APIKommon8nClaude

Every operation is different. These flows were built on real processes, not on a template.

What it connects with

It connects with what is already in your operation

The tools you already use, connected to the same workflow.

If the tool has an API, it can be connected. If you are not sure, ask us.

Frequently asked questions

What we get asked the most about automation

What is n8n and why do you use it?

It is an automation platform that lets you connect tools and build custom processes. We use it because it does not force your operation into a mold: it adapts to how you work and not the other way around.

Do I have to change the tools I use today?

No. The automation is built on top of what you already have. If something works for your team, it stays.

What happens if a flow stops working?

We monitor the executions. If something fails, we detect it and fix it. Adjustments due to changes in third-party services are included in maintenance.

Does it work if my company is small?

Yes. The smaller the team, the more manual work weighs. There is no need to start with the whole operation: you begin with the process that takes the most time.

Related services

This may also help you

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Which process is costing you the most time?

Tell us how you work today and we will tell you what can be automated and what is not worth it. Frankly.

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